City Health 2016 is hosted by the London Drug and Alcohol Policy Forum. The conference is organised jointly by Knowledge Action Change (KAC). The following terms and conditions will apply in respect of delegate registrations for City Health 2016.
Information on how to register is provided on the conference website. A registration will only be confirmed upon receipt of payment in full . The categories of conference fees are advertised on the conference website and on the online registration system. If full payment has not been received by 1700 GMT, on Friday 9th September 2016, a surcharge of £25 will be charged to the delegate on arrival at the conference .
Registration for the conference can be completed in person at the event itself, upon payment of the delegate fee plus the £25 surcharge. However if the maximum delegate capacity is reached, the organisers reserve the right to refuse additional registrations.
The registration fee includes:
- attendance at all sessions during the conference
- a delegate pack containing the relevant documents and materials upon arrival at the event
- access to the exhibition and networking area throughout the event
- morning coffee, lunch and afternoon tea on both days of the conference
The delegate fee does not include any travel and accommodation costs, which have to be arranged and paid directly by delegates.
Confirmation / Payment Receipt
A ‘Confirmation / Payment Receipt’ will be sent by email after KAC has received a fully completed registration form and the appropriate payment in full.
Delegates will be required to present this ‘Confirmation / Payment Receipt’ at the check-in desk at the conference as proof of their registration and payment.
Methods of Payment
Registration fees must be paid in GB Pounds (£).
Payments can be made using a credit/debit card, bank transfer or cheque. Credit cards will be charged in GB Pounds (£). When paying by bank transfer, all bank fees and money transfer costs must be prepaid by the sender. Please indicate your delegate registration number and name as a reference on all bank transfers and communications.
Registration Name Change
If the written notification of cancellation is received before 1700 GMT on Friday 19th August 2016, 75% of the registration fee will be refunded. If written notification of cancellation is received before 1700 GMT on Friday 2nd September 2016, 50% of the registration fee will be refunded. We regret that no refunds will be made for cancellations received after this date however an alternate delegate can be named to replace the original. Please see also the previous section relating to alternate delegates. The cancellation will not be effective until a written acknowledgement from KAC is received.
In the case of over-payment or double payment, refund requests must be made in writing and sent to KAC, by email, no later than Friday 14th October 2016. Refunds will be sent after the close of the conference and will be made in the same form as the original transaction. For original payments made by bank transfer the cancellation notification must indicate a bank account to which a refund may be remitted. Any bank charges incurred in making a refund will be deducted from the sum refunded.
Credit will not be given for non-attendance at the event, or early termination of attendance.
Cancellation of the Conference
In the event that the conference cannot be held, or is postponed due to events beyond the control of the conference organisers (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of the conference organisers, the conference organisers cannot be held liable by delegates for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, financial losses, etc.
Under these circumstances, the conference organisers reserve the right to either retain the entire registration fee and to use it for a future conference, or to reimburse the delegate after deducting costs already incurred for the organisation of the conference and which could not be recovered from third parties.
Modification of the Programme
The conference organisers reserve the right to modify the programme, which is published as an indication only.
Lost Name Badges
The conference name badge must be worn at all times during the conference. Access to the conference facilities will not be granted without a proper name badge. If a delegate loses or misplaces the name badge, a handling fee of £10 will be charged for a new name badge. Once a new name badge is produced, the lost badge will become invalid.
It is the sole responsibility of the delegate to take care of his/her visa requirements. Delegates who require an entry visa must allow sufficient time for the application procedure. Delegates should contact the nearest British embassy, or consulate to determine the requirements and timing of their visa applications.
The registration fee minus a handling fee of £15 will be refunded after the conference if the visa was applied for in good time and proof is shown that a visa could not be granted even though all requested documents were submitted. The conference organisers will not directly contact embassies and consulates on behalf of visa applicants.
Letters of Invitation
For delegates requiring a letter of invitation, such letters will only be issued to once a delegate is registered for the conference and payment in full has been received.
The Letter of Invitation does not financially obligate the conference organisers in any way. All expenses incurred in relation to their attendance at the conference are the sole responsibility of the delegate.
Data Protection and Sharing of Contact Details
KAC will collect and store all personal data for the preparation and execution of City Health Conference. Data protection is warranted in accordance with relevant data protection legislation in the UK.
In order to facilitate border entry and visa applications, KAC will share contact details of delegates with UK authorities as required by law.
In addition, KAC periodically share contact details of delegates with third parties that may use these details to contact delegates regarding activities at the conference or other communications that may be of interest. Therefore data might be passed on to third parties unless otherwise explicitly indicated by the delegate on the registration form.
The conference organisers shall be held liable in the framework of a duty of care according to statutory provisions. The liability of the conference organisers - for whatever legal reason - shall be limited to intent and gross negligence. The liability of commissioned service providers shall remain unaffected by this. The delegate shall take part in the conference at his/her own risk. Oral agreements shall not be binding if these have not been confirmed in writing by KAC.
Filming and audio-recording
The conference organisers welcome commercial and non-commercial media coverage of the event including film, photographic, and audio recording. However, filming and audio recording (excluding photography using small equipment such as mobile phones) in the session rooms is only by express permission of the organisers and should be done in an unobtrusive manner that does not impede the proceedings for participants. Unless otherwise agreed in writing, copyright in all images and recordings in the session rooms becomes joint copyright of the person or organisation making the recording and the conference organisers. No film, images, or audio-recordings taken anywhere in the conference venue may be used in any commercial advertisement without the agreement of the organisers and those who appear in such media.
The organisers are aware of the need for good research. However, no participant may use attendance at the conference as an opportunity to collect data directly or indirectly, overtly or covertly on participants or the event without the express permission of the organisers and the informed consent of subjects.
‘Public Health: know your limits’ – putting the public at the centre of urban health
Welcome to the website for City Health 2016, the fifth edition of the conference. The conference is returning to the venue where City Health International was launched in 2012, the historic Guildhall, at the heart of the City of London, and once again is hosted by the London Drug and Alcohol Policy Forum.
The programme for this conference will examine, through a critical lens, the increasingly complex relationships between policy makers, academics and researchers, communities and individuals, in a world where change is rapid and information technology has increased access to information, as well as changing the dynamics of communication and influence.
As in previous editions of the conference, the focus will be on the role of cities and how they can and should respond to and manage the needs of their communities, to ensure health and well-being are at the centre of policy and planning, in terms of the structures, services and support available. At all times the process being informed and underpinned by a thorough examination of the available evidence.
The conference has earned a reputation for high quality speakers, debate and discussion and 2016 will continue this, including contributions from politicians, leading thinkers in the field of urban health and well-being, those who develop and provide interventions and services and community and consumer advocates and activists.
The programme will consist of an introductory plenary session, high level panels – designed to promote interactive discussion and debate including the audience – and poster presentations, highlighting examples of good practice.
More details on the programme and confirmed speakers can be found here Information will be updated regularly as more speakers confirm.
The day will end with a drinks reception for all delegates, speakers and guests, generously provided by the London Drug and Alcohol Policy Forum.